Administration Officer Based in Nias

The Canadian Red Cross (CRC) is implementing a major community-based reconstruction and rehabilitation program with the primary focus on shelter construction project in Aceh Besar, Lamno, Calang and Nias for beneficiaries affected by Tsunami of December 26, 2004 and earthquake of March 28, 2005. We are also implementing Livelihood, Environmental Health and Disaster Preparedness Management programs to help families and communities to improve their live quality. We are looking for qualified and committed candidates to fill the following position on a fixed term contract basis.

Administrative Officer (Ref Code: AON)

Based in Nias

Standard function description:

To support the administration and operation of CRC office in Lahewa, Nias

Specific Duties:

· Supervise house staff to ensure that house and office space is kept clean and maintained;

· Maintain accurately and arrange purchasing of inventory of assets, stationary and supplies for the office and guest houses;

· Maintains filing of In/Out correspondence in particularly providing corporate letter to travel agents and hotels;

· Book tickets and hotel reservations according to requests and arrange transportation with Fleet;

· Collect, verify, and be responsible for the payment request of invoices related to the tickets and hotel reservations;

· Welcomes and assigns rooms for new staff and visitors;

· In charge of preparing and maintaining premises contracts, letters and other important documentations;

· Maintain relations with landlords;

· Monitor end dates of contracts and prepare payment for house leases;

· Maintain an accurate, regular and timely weekly narrative report to Admin/Finance Manager.

General Expectation:

· Applies the security rules at all times

· Respects and observes the staff regulations of the CRC in Indonesia

· Respects and observes the code of conduct of the CRC in Indonesia

· The employee may be asked to perform duties and task not covered in this job description as well as to provide support to other departments when necessary

Minimum required skills & experience:

· Good communication and interpersonal skills: fluent in English and Bahasa Indonesia (reading, writing/reporting, and speaking)

· Computer skills: Microsoft Windows, Microsoft Office (Word, Excel, Power-point and Outlook)

· University degree minimum S-1 in business or management desirable

· Proven extensive experience with international organization at least 2 years

· Office/administrative skills with the ability to learn quickly

· Fast learning with minimum supervision

· Preferably the applicant lives in Nias and should stay at CRC operations in Lahewa, Nias

Please Notice: Applications should be sent to recruitment.id@redcross.ca quoting the Ref code as the subject of the e-mail and indicating the Job title on the covering letter and the attachment should not exceed 200 Kb. Only candidate meeting the Essential Qualifications will be considered. Applications must be received by Friday, February 22, 2008. Canadian Red Cross gives an equal-opportunity employment regardless of race, gender, religion, or political affiliations.

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